Instructions for Speakers and Oral Presentations

Presentation Duration

• Keynote Talks: 20 minutes presentation + 5 minutes Q&A
• Invited Talks: 17 minutes presentation + 3 minutes Q&A
• Oral Presentations: 12 minutes presentation + 3 minutes Q&A

Time Limits:

All speakers must strictly adhere to the allotted time to ensure smooth conduct of sessions.

Presentation Submission & Backup

• Email Submission: Kindly email your presentation to the conference organizers at least one day prior to your scheduled session.
• Backup Copy: Please bring a copy of your presentation on a USB drive as a backup.

File Format

• Presentations must be prepared in formatPPT Format
• PDF format is not recommended.

Audio-Visual Support

The following AV facilities will be available:

• Laser pointer
• Cordless microphone
• Desktop microphone
• Standard sound system

Embedded Media

• If your presentation includes videos or animations, ensure they are properly embedded and linked.
• You may check your slides during session breaks.

Mac Users

• Projectors will support standard HDMI connections.
• Mac users are requested to bring their own compatible adapters.

Agenda Confirmation

• • Please re-check the final agenda after receiving the official notification from the organizers prior to the conference, as minor schedule adjustments may occur.

Q&A Protocol

• Conference volunteers will manage microphones during Q&A sessions.
• Audience members may raise their hands to receive the microphone.

Instructions for Poster Presentations

Maximum Poster Size

• Posters must not exceed A0 size (84.1 cm × 118.9 cm | 33.1 inches × 46.8 inches).

Supplies

• Push pins for mounting posters will be provided by the organizers.

Poster Session Timing

• Poster sessions will be conducted over two days, before the lunch break on each conference day.

Presenter Availability

• Presenters must remain at their posters during the entire session on both days.
• Active engagement with attendees and jury members is mandatory.

Jury Evaluation

• Presenters must remain present until the jury completes the evaluation process.
• Posters will be considered for Poster Awards based on evaluation criteria.

Poster Pitch

• All poster presenters are required to deliver a 2–3 minute pitch before the jury.
• This short presentation will assist the jury in assessment and award selection.

Poster Board Assignment

• Poster numbers and designated boards will be communicated at the start of the poster session.

Poster Layout Guidelines

While no strict format is imposed, posters should typically include:

• Title (prominently displayed at the top)
• Author names and affiliations
• Introduction
• Methodology / Experimental Results
• Conclusions
• References

Accessibility

• Use clear, readable fonts.
• Avoid red-green color combinations to accommodate individuals with red-green color blindness.

Poster Removal

• Posters must be removed after the Day 2 poster session.
• The conference organizers are not responsible for posters left behind.

We look forward to witnessing your high energy presentations and participation at #IBBC2026!